Creating requirements for a startup

To create a startup, you need a tea m of professionals that understands the product and believes in it. It is important that all team members share the same vision for the end result, and each person knows their responsibilities. Therefore, it is crucial to formulate requirements correctly and clearly. In this article, we have outlined the basic points that should be included in the Technical Specification, discussed its features, and recommended literature for further reading.


Define Your Startup Idea

Clearly describe your concept, including the problem it solves, identify the target audience and value proposition, ensure that all team members understand it and agree on the potential positive outcome. Additionally, consider adding emotional content to convey the atmosphere and motivate people.The emotional aspect often helps find like-minded individuals and unite them in productive work.

Set Objectives and Goals

Establish specific, measurable, achievable, relevant, and time-bound (SMART) goals for your startup.

Defining goals is incredibly important for two reasons: to align expectations with results and make the results visible. It is essential to outline short-term and long-term goals, which can be modified during the process but serve as the foundation for your work.

Identify Key Features and Functions

List the core features and functionalities your product or service will offer and prioritize them based on their importance and relevance to your business goals.

At this stage, determine what will be included in the Minimum Viable Product (MVP) and what can be developed in subsequent stages. Group functions as core or additional based on their significance.

User Stories and Use Cases

Create user stories and use cases that describe how users will interact with your developed product. These narratives help you understand how different are stakeholders that will use your solution.

Do not forget that your finished product will be used by people. Pay attention to the conditions and the users themselves. For example, consider factors like dirty hands or glare on the monitor.

Technical Requirements

Outline the technical specifications needed to build your product. Consider platforms, programming languages, databases, and any third-party integrations.

Discuss technical specifications with the developers who will create the product. We always advise our clients on the advantages and disadvantages of each programming language and platform, enabling them to choose the most optimal option for their needs.

Design and User Experience (UX) Requirements

Define the user interface (UI) and UX design requirements. How should your product look and feel to users? It is important to remember that design is not just about aesthetics but also about usability. As mentioned earlier, it is essential to understand how and under what conditions the end-user will interact with the product.

Security and Compliance

Identify any security measures and compliance standards (e.g., GDPR, HIPAA) you need to adhere to. This is crucial if you handle sensitive data. Ensuring security is especially important if users provide personal data or payment systems are involved. It is also crucial to secure IoT devices transmission of information over networks to prevent breaches.

Scalability and Performance

Determine how your product will scale as your user base grows. Specify performance benchmarks and requirements. It is important to address scalability from the start as challenges and risks may arise. By addressing them early or being prepared, you increase the chances of achieving better results.

Budget and Resource Allocation

Estimate the budget required for development, marketing, and other startup activities. Consider whether you need to hire additional staff or outsource certain tasks. This might seem obvious, but in practice, people often get carried away with their startup ideas, and budget considerations can take a back seat. It is essential to ensure that your product's cost is viable right from the beginning.

Timeline and Milestones

Create a project timeline with clear milestones and deadlines. This helps track progress and ensures everyone is on the same page. Additionally, break the timeline down into smaller tasks with clearly defined priorities. The more granular the timeline is, the more visible the results are, allowing for better adjustments to meet deadlines.

Testing and Quality Assurance

Define your testing strategy, including types of testing (e.g., usability testing, security testing) and quality assurance standards. This is why it is essential to start with an MVP to test and gather feedback from users. Clearly outline the necessary feedback and criteria for validity as well as timelines for the feature to be considered for redevelopment or correction.

Legal and Intellectual Property (IP) Considerations

Address any legal requirements, such as trademarks, patents, or licenses, that may be relevant to your startup. Also, ensure that you do not infringe on others' copyrights.


Documentation plays a pivotal role in your startup's success. Generate comprehensive documents covering a wide range of aspects, including technical specifications, marketing strategies, and operational processes. Well-organized documentation serves as a valuable resource for your team, streamlining communication and ensuring consistency in your startup's operations and development efforts.

Team Roles and Responsibilities

Define the roles and responsibilities of team members involved in the startup's development and management. People are a critical resource in startup creation. They should understand not only their role but also its importance. They need to know what is expected of them, and those expectations should align with their capabilities. Rules and requirements must be documented, and every employee should confirm their understanding. Any changes to these rules should be coordinated.

Communication Plan

Determine how you will communicate changes, updates, and progress to your team, investors, and stakeholders. This is especially crucial when working with an outsourcing company. Prioritize establishing clear and timely communication. Discuss which services and methodologies will be used for communication.

Creating well-defined requirements for your startup is an ongoing process that requires collaboration and communication among your team members. It is essential to have a clear understanding of your business goals and the needs of your target audience to create effective requirements that guide your startup to success.

What are the 4 basics to a startup business?

Certainly, let us delve deeper into the four fundamental components that every successful startup should have:



The product is the heart of your business. It is what you offer to your customers or clients. To succeed, your product should address a specific need or problem in the market. It must be valuable, unique, or at least offer a compelling advantage over existing solutions. Continuously refining and improving your product based on customer feedback is crucial for long-term success.


- Understanding your target market is essential. You need to identify your ideal customers, their demographics, preferences, and behavior. Market research helps you determine if there is a demand for your product or service and allows you to tailor your offerings to meet their needs. Additionally, staying attuned to market trends and changes is critical to adapt and stay competitive.


Financial stability and management are key to a startup's survival. Your business should have a clear revenue model and a strategy for generating income. Consider your pricing strategy, sales channels, and cash flow management. It is also important to secure adequate funding to cover initial startup costs, as well as ongoing operational expenses. Whether you bootstrap, seek investors, or obtain loans, having access to capital is vital for growth.


- A successful startup needs the right people to bring the vision to life. This includes co-founders, employees, advisors, and mentors. Surrounding yourself with a talented and motivated team is crucial. Each member should bring skills and expertise that complement yours. Effective teamwork, leadership, and a strong company culture can significantly impact your startup's success.

How to create technical requirements for startup?

A Software Requirements Specification (SRS), often referred to simply as a requirement specification, is a comprehensive document that outlines the functional and non-functional requirements of a software system or application. It serves as a critical reference point for all stakeholders involved in the software development process, including developers, designers, testers, project managers, and clients or end-users.

The primary purpose of an SRS is to provide a clear and detailed description of what the software is supposed to accomplish, how it should behave, and the constraints it must operate within. Here are some key components typically found in a software requirement specification:

1. Introduction:

- The introduction section serves as the opening statement of your Software Requirements Specification (SRS). It provides a high-level overview of the software project, helping readers understand its context. Here, you should clearly state the purpose of the software, what it aims to achieve, and why it is being developed. Additionally, briefly describe the intended audience and stakeholders who will be affected by or have an interest in the project. This section sets the stage for the rest of the document, ensuring that readers have a clear understanding of its objectives.

2. Scope:

- The scope section defines the boundaries of your software project. It specifies what the software will encompass and what it will not. By explicitly stating what is included and excluded, you prevent scope creep, which occurs when additional features or functionalities are introduced during the project, leading to delays and increased costs. Clearly defining the scope helps manage expectations among stakeholders, ensuring everyone understands the project's limits and objectives.

3. Functional Requirements:

- Functional requirements detail the specific functions and features your software must provide to meet user needs and business goals. This section often includes use cases, user stories, or detailed functional specifications. Use cases describe how different actors (users or systems) interact with the software to achieve specific goals. User stories provide concise descriptions of user needs and system responses. Functional specifications provide in-depth descriptions of each feature, outlining how the software should respond to various inputs and user interactions. Together, these elements paint a comprehensive picture of how your software will behave and what it will deliver to users.

4. Non-Functional Requirements:

- Non-functional requirements complement functional requirements by addressing aspects beyond core functionality. These requirements cover areas like performance, scalability, security, reliability, usability, and compliance with industry standards or regulations. For example, performance requirements might specify response times or the maximum number of concurrent users the system must support. Security requirements detail measures to protect data and prevent unauthorized access. Usability requirements focus on the user experience, while compliance requirements ensure adherence to specific standards or regulations applicable to your industry.

5. User Interface (UI) Design:

- This section provides detailed guidelines and mockups for the user interface of your software. It describes how the software should look and feel to users, including aspects like layout, navigation, visual design, and interactivity. A well-designed UI is crucial for ensuring a consistent and user-friendly experience, which can greatly impact user adoption and satisfaction. By providing clear UI design requirements, you help design and development teams align their efforts with user expectations.

6. Data Requirements:

- Data requirements specify the data structures, databases, and data management processes necessary for your software. This includes defining data models, schema designs, and data flow diagrams that illustrate how data will be collected, stored, processed, and exchanged within the system. Clearly outlining data requirements is essential for effective data management, as it ensures that data is organized and accessible in a way that supports the software's functionality.

7. System Architecture:

- In the system architecture section, you describe the high-level architecture of your software. This includes identifying the major components, modules, and their interactions within the system. Diagrams and visual representations can be particularly useful in illustrating the system's structure. By providing a clear architectural overview, you help developers understand how different parts of the software fit together and communicate, facilitating efficient development and troubleshooting.

8. External Interfaces:

- This section lists any external systems, hardware devices, or software components that your software needs to interact with. It outlines the protocols, APIs, and communication methods used for integration. Clear descriptions of external interfaces are crucial for ensuring seamless interactions between your software and other systems or components. It helps prevent compatibility issues and facilitates smooth integration during development.

9. Performance Requirements:

- Performance requirements define criteria that your software must meet regarding its performance under various conditions. These criteria may include response times, throughput, and resource utilization benchmarks. Clearly stating performance requirements helps set expectations for the software's speed and efficiency. It guides development efforts to ensure that the software performs optimally in real-world scenarios.

10. Security Requirements:

- Security requirements specify the measures and controls that must be implemented to protect your software from security threats and unauthorized access. This section outlines security protocols, encryption methods, access control mechanisms, and any compliance requirements related to data security. Robust security requirements are essential, especially if your software deals with sensitive data or operates in a security-sensitive environment.

11. Testing and Quality Assurance:

- In the testing and quality assurance section, you define your strategy for testing the software to ensure it meets its requirements and functions correctly. This includes specifying the types of testing to be performed, such as usability testing, security testing, and performance testing. You also detail the criteria for acceptance and how issues or defects will be tracked and resolved during the testing phase. A well-defined testing strategy is critical for verifying that your software meets the specified requirements and delivers a reliable user experience.

12. Constraints and Assumptions:

- Constraints and assumptions represent any limitations or conditions that may impact the software's design or implementation. Constraints could include factors like budgetary restrictions, resource availability, or technological limitations. Assumptions are statements about conditions or factors that are considered to be true but may require validation during the project. By documenting constraints and assumptions, you provide transparency to stakeholders and help manage potential risks.

13. Change Control and Version History:

- This section outlines how changes to the requirements will be managed and documented throughout the software development lifecycle. It may describe the change control process, including how requests for changes will be evaluated, approved, and implemented. Additionally, it may include a version history that tracks revisions to the specification, ensuring that everyone involved has access to the most up-to-date information. Effective change control helps maintain the integrity of the requirements and minimizes disruptions during development.

Each of these sections contributes to the clarity and completeness of your Software Requirements Specification (SRS). By meticulously defining these aspects, you provide a solid foundation for the successful development of your software, aligning the efforts of the development team.

An SRS serves as a critical communication tool between the development team and stakeholders, helping to ensure that everyone has a clear and consistent understanding of the project's objectives and requirements. It guides the development process, aids in project estimation and planning, and provides a basis for testing and validation. Additionally, it can be used as a reference for future maintenance and updates to the software.

Here are some highly recommended books about creating startups and entrepreneurship:

"The Lean Startup" by Eric Ries

This book introduces the concept of lean startup methodology, emphasizing the importance of validated learning, iterative development, and quick feedback loops in building a successful startup.

"Zero to One" by Peter Thiel

Peter Thiel, co-founder of PayPal and an influential entrepreneur, offers unique insights on innovation, competition, and building a monopoly as a startup.

"Start with Why" by Simon Sinek

Sinek's book explores the idea that successful companies and leaders start with a clear understanding of "why" they do what they do. It's a valuable read for defining your startup's mission and purpose.

"The Innovator's Dilemma" by Clayton Christensen

Christensen's classic work discusses disruptive innovation and why established companies often fail to adapt to disruptive changes in the market. It is essential for understanding how startups can disrupt industries.

"Good to Great" by Jim Collins

Although not specifically about startups, this book explores the characteristics of companies that transition from good to great, offering valuable lessons for building a successful business.

"Rework" by Jason Fried and David Heinemeier Hansson

Rework challenges traditional notions of work and business. It is a practical guide for startups looking to do things differently and more efficiently.

"The Hard Thing About Hard Things" by Ben Horowitz

Ben Horowitz, a seasoned entrepreneur and venture capitalist, shares his experiences and offers practical advice on navigating the challenges and tough decisions that come with building a startup.

These books offer a diverse range of insights and advice for entrepreneurs at various stages of their startup journey. Depending on your specific needs and interests, you may find one or more of these books particularly valuable in helping you create and grow your startup.